Reply To: 2020 AAAA BoD Nominations

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#656
David Mercer
Admin

Descriptions of Officer positions per the by-laws:

Section 2: The duties of the President shall be:

a: To preside at all meetings of the association;
b: To decide all parliamentary questions. his parliamentary decisions, however, shall be subject to appeal by
any two members, the majority of a vote of the association deciding the question;
c: To state each motion clearly after it has been seconded and before allowing discussion;
d: To summarize all committee reports and present them to the membership each month, in the monthly
news letter or at the general meeting.

Section 3: The duties of the Vice-President shall be:

a: To assist the President;
b: To conduct the meetings in the absence of the President;
c: To assume the office of the President for the remainder of the term in the case of the resignation of the
President;
d: To be the Program Chairman.

Section 4: The duties of the Secretary shall be:

a: To keep the minutes of the association and all its meetings;
b: To have on hand for reference at all meetings, a copy of the Constitution and By-Laws of the association, a
copy of “Robert’s Rules of Order”, and a copy of all standing and special committee chairpersons;
c: To be the association’s representative of the Federation of American Aquarium Societies (FAAS);

Section 5: The duties of the Treasurer shall be:

a: To receive and keep the funds of the Association on the XXX bank and pay out same only according to the
laws of this Association;
b: To make a monthly report of all receipts and disbursements;
c: Disbursements of $500.00 or less between meetings require verbal or electronic approval of the President
and the Treasurer;
d: Disbursements over $500.00 require prior BOD approval;
e: The Treasurer must verify that money exists in the Association’s bank account and in the specific budget line
item before disbursement of Association funds.
f: All checks must be signed by two authorized signees who are members of the BOD. The bookkeeper shall
not be permitted to sign any checks for the association.
g: Each year, the BOD will approve a budget prepared by the Treasurer which will be effective on April 1st of
the current year through the following March 31st of the next year. Once approved, the budget will be
published in the newsletter.

Section 6: The duties of the Bookkeeper shall be:

a: Works closely with the Treasurer to record all financial transactions and prepare financial statements.
b. Keeps full and accurate accounts of all receipts and disbursements.

David Mercer
AAAA Board of Directors and Webmaster